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Acceptable Clocking Delay (ACD) It takes time to clock in and out on a time clock. If there is a queue at the end of the shift what is the maximum delay the last employees will accept? This is the Acceptable Clocking Delay or ACD

Access Control A mechanical or electronic system to restrict entry into a premises or certain areas within a premises based on the authority level of an individual or groups of individuals.

Access Groups Groups of individuals assigned certain access rights

Access Rights Areas defined as accessible to access groups

Award A set of rules which govern how employee payroll hours are calculated

Award Interpretation  A process of determining an employee’s due payroll hours from a start and finish time obtained from a time clock or other collection method. Often performed manually, some advanced time clocks are capable of automatic award interpretation. Sophisticated award interpretation is usually the realm of software.

Backup Battery A battery which allows the time clock to be used in the event of a power failure.

Bar Code Card In time and attendance , a card printed with a number of short vertical lines representing  the employee’s identification number.

Buddy Punching Clocking in for one of your co-workers

Bundy Clock  A term most often applied to a time clock which uses a card inserted into a slot which is printed of “punched” with the current time.

Clocking Refers to both the act of registering an arrival or departure time and the actual recorded entry which appears on the collection device. Often known as punching on or bundying on.

Consumables Generally those devices in a time clock system which need to be periodically replaced. Ribbons, time cards and sometimes proximity tags and cards.

Contactless Card  Proximity card. This can be many different formats including HID. Legic, Mifare , Indala. Basically any card that does not require physical contact with the card reader like for example a barcode card or magnetic swipe card.

Electro-mechanical A device having both electronic and mechanical components. In the case of a time clock the mechanical component usually involves a mechanism which prints employee times on a time card. This style of clock is commonly referred to as a Bundy Clock

Electronic Time Sheets The electronic equivalent of the paper time sheet. Often delivered via a web interface but sometime via an in house application.

Fingerprint A method of biometric authentication using  specific points on a user’s fingerprint

Flat Rate Where all hours worked are paid at the same rate

Force Majeure Literally translated as an irresistible force which excuses one p[arty from fulfilling its obligations under a contract. Flood, act of war, riot, natural disaster are examples of Force Majeure.

Grace Times Related to rounding this is an allowance given to employees for clocking in late. For example: if 7 minutes rounding is given employees will be able to clock in up to 7 minutes late and the employees times will be rounded back to 7:00a.m

Hand Scan A method of biometric authentication using the unique geometry of a user’s hand.

Internal Battery All time clocks have an internal battery which makes sure that the clock remembers its basic functions, settings and the user data

Iris Scan A method of biometric authentication using the unique iris pattern on the individual’s eyes.

Mag stripe Card A magnetic stripe card capable of storing data such as an employee number.

Nominal Maximum number of employees When used in a time clock specification is refers to the maximum number of employees who can be registered on a time clock.

Normal Hours Hours paid at the employees nominal rate

Overtime hours Hours paid at a multiple of the employee nominal rate. Usually 1.5, 2.0 or 2.5 times the nominal rate.

Penalty Rates Can be overtime rates but can also be special rates such as night shifts.

Pin Personal Identification number – usually the employee number

Power Spike A sudden surge in the mains voltage often caused by a failure on the electricity grid or a lightening strike. Can also be a local surge caused by welding equipment or generators.

Practical Employee Limit  (PEL) The actual number of employees able to use a single time clock as opposed to the nominal maximum register-able employees. This number is determined by the following formula PEL = ACD/CCT  where  ACT is the Acceptable Clocking Delay (in seconds) and CCT is the Clocking Cycle Time (in seconds) For example:- The 150 employees at ABC Manufacturing are happy to wait for up to 5 minutes (300 seconds) to clock off at the end of a shift. The time clock has a nominal CCT of 3 seconds therefore:-

PEL = 300\3 = 100 This means that the practical limit of employees is only 100. This application requires more than 1 time clock.

Proximity Reader An electronic device which detects the presence of a specially encoded RFID card or tag and in a time clock, registers a clocking event

Proximity Tag A Radio Frequency Identification device – usually a card of a tag fitted with a device which is detectable by a Proximity Reader.

Punch Clock  See Bundy Clock

Relay Interface A connection on a time clock which triggers an external siren according to a siren schedule

RFID Radio Frequency Identification   

Rounding Adjusting a clocking time forward or backwards to a predefined interval. For example:- using 7:8 rounding clockings between 7:01a.m and 7:07 inclusive would be rounded to 7:00am and clockings between 7:08 and 8:14 inclusive will be rounded to 7:15Aa.m

Serial Connection A computer interface used by some electronic time clocks.

Shift The allotted time that an employees is scheduled to attend work.

Shift Rules The definition of the award or business rules which apply to a shift.

Siren Schedule Times entered into a time clock to regularly trigger a siren interface  at the commencement  and finish of a work shift and also break times

Tag A proximity device generally quite small, about the size of a bottle top, used in time and attendance as a clocking or access control device

TCP/IP Communication protocols used by the internet and some time clocks which use a web interface.

Time and Attendance System This term usually applies to the combination of a time clock and some additional software often including some award interpretation.

Time Card  A think paper card used with electromechanical time clocks (bundy clocks or punch clocks)

Time Clock A mechanical or electronic device for recording employee or contractor attendance times. Also known as a Bundy Clock or Punch Clock. Today, Time Clock is applied more to an electronic device where as bundy clock is more used for an electro mechanical device

Time Sheet A manual paper record of employee attendance times usually completed by the employee.

Time Theft When an employee falsifies an attendance record for the purpose of “stealing” time from the employer and subsequently getting paid for more than was actually worked.

Time Zone Usually referred to as local time. The time at your location

User Capacity The number of employees who can use the time clock system

Vein Scan  A method of biometric authentication using the vein  pattern on the individual’s finger.

Web Interface A program within the time clock that produced a web page for viewing data via a web browser.  

Glossary of Time and  Attendance Terms